Parents don't chase registration. You shouldn't have to chase payment.
Running an academy means coaching, scheduling, and running the business, usually all at once. The trial inquiry that sits unanswered and the tuition invoice nobody followed up on are costing you more than they should.
The stuff that quietly costs enrollment and revenue
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Unanswered trial and tryout inquiries
A parent messages about a trial spot and doesn't hear back fast enough — they don't wait, they book a trial somewhere else. One quiet inquiry isn't just one missed session, it's a family that enrolls elsewhere for the whole season.
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Tuition you chase by hand
Late payments turn into awkward conversations you have to personally start — texting a parent about an overdue invoice isn't why you got into coaching.
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Ad hoc parent communication
Schedule changes, weather cancellations, season updates — sent one by one, whenever there's time, which means some parents find out late or not at all.
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No systematic re-enrollment outreach
Families age out of a session and just... don't come back, not because they didn't want to, but because nobody reached out at the right moment to make re-enrolling easy.
Automation built around how an academy actually runs
Automated Lead Follow-Up
Every trial and tryout inquiry gets an instant response and a scheduled follow-up if it goes quiet — so interest turns into a booked trial instead of a missed opportunity.
Invoicing & Payment Reminders
Tuition invoices go out and reminders follow automatically, on schedule — before it's overdue, not after, and without you being the one to bring it up.
Custom Parent Communication
A custom agent handles schedule updates, season reminders, and re-enrollment outreach automatically, so every parent hears from you at the right time without it landing on your to-do list.
See it running before you pay for it
Book a Call
15 minutes. We look at where inquiries, payments, or parent comms are falling through.
Two-Week Free Pilot
Your system goes live handling real inquiries and invoices. You watch it work before paying monthly.
Go Live, Pay If It Works
$500 setup, $497/month to keep it running. Not seeing the value? Walk away — you were never billed.
15 minutes. See if it's a fit.
No pitch deck, no pressure — just a straight answer on whether this fixes your enrollment and payment problem.
Prefer to message first? Reach out here or email zainab@thrivanceai.com